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THE ULTIMATE KEYBOARD SHORTCUT GUIDE!

The first thing that pops to mind has got to be Ctrl-Alt-Delete...It is a simple way, by pressing three keyboard keys it escapes a whole host of blue screen nightmares and crashed computer programs. The most important question to ask now is how many shortcuts do you actually know or which ones can you remember? 

Within most good programmes, almost every function or action can be carried out with keyboard commands or shortcuts - a simple and ideally easily-memorable sequence of two or three key strokes. And when you get proficient at using them, keyboard shortcuts are faster than breaking your flow by reaching for the mouse.

So here is a selection of the most practical shortcuts: 

MICROSOFT OFFICE AND WINDOWS

Save ... Ctrl-S

Print ... Ctrl-P

Find ... Ctrl-F

Copy ... Ctrl-C

Paste ... Ctrl-V

Undo ... Ctrl-Z

Delete ... Ctrl-D

Page break ... Ctrl-Enter

Change window ... Alt-Tab

Quit application ... Alt-F4

Minimise window ... Alt-Space-N

Maximise window ... Alt-Space-X

Close sub-window ... Ctrl-F4

Task manager or Windows Security ... Ctrl-Alt-Delete

Screen grab ... Alt-Print screen

Rename file ... F2

Go to address bar ... F6

Lock PC ... Windows-L

Close all windows ... Windows-M

Launch help ... Windows-F1

Switch programme ... Windows-Tab

WORD

Jump to end of document ... Ctrl-End

Jump to start of document ... Ctrl-Home

Go to the last edit ... Shift-F5

Check spelling ... F7

Select All ... Ctrl-A

Select a whole word ... Ctrl-Shift- left/right arrow

Select a whole paragraph ... Ctrl-Shift-up/ down arrow

Bold ... Ctrl-B

Italics ... Ctrl-I

Underline ... Ctrl-U

All capitals ... Ctrl-shift-A

Copy Format ... Ctrl-shift-C

EXCEL

Next cell ... Tab

Previous cell ... Shift-Tab

First cell in row ... Alt-Home

Last cell in row ... Alt-End

Top cell in column ... Alt-Page Up

Last cell in column ... Alt-Page Down

Repeat function ... F4

GOOGLE MAIL

Compose new message ... Shift-C

Reply ... Shift-R

Reply all ... Shift-A

Forward ... Shift-F

Save a draft ... Ctrl-S

Delete ... #

Label ... l

Archive ... E

Mark as read ... Shift-I

Mark as unread ... Shift-U

Select all mail ... * then A

Deselect all mail ... * then N

Go to sentmail ... G then T

Go to contacts ... G then C

Search (puts cursor in search box) ... /

Move to next message ... N

Move to previous message ... P

Open a conversation ... O

Report spam ... !

To turn these shortcuts on or off, click Settings, and select the option Keyboard shortcuts

GOOGLE DOCS

Print ... Ctrl-P

Save ... Ctrl-S

Go to full screen ... Ctrl-Shift-F

Undo ... Ctrl-Z

Redo ... Ctrl-Y

Copy ... Ctrl-C

Cut ... Ctrl-X

Paste ... Ctrl-V

Select all ... Ctrl-A

Full justify ... Ctrl-F

Left alignment ... Ctrl-l

Centre alignment ... Ctrl-E

Bold ... Ctrl-B

Underline ... Ctrl-U

Italics ... Ctrl-I

Go to last cell ... Ctrl-End

Go to first cell ... Ctrl-Home

Move to next worksheet ... Ctrl-Page Down

Move to previous worksheet ... Ctrl-Page Up

Cancel cell entry ... Esc

 

If you are using a Mac, you can use these shortcuts by replacing Ctrl with the Command key.

APPLE MAC

Open document ... Command-O

Save ... Command-S

Print ... Command-P

Find ... Command-F

Select All ... Command-A

Cut ... Command-X

Copy ... Command-C

Paste ... Command-V

Undo ... Command-Z

Switch application ... Command-Tab

Quit Application ... Command-Q

Close Window ... Command-W

Close all open windows ... Command-Option-W

To click "OK" in dialogue boxes ... Return key

Move item to trash ... Command-Backspace

Empty trash ... Command-Shift-Backspace

New window (Finder) ... Command-N

Minimise window ... Command-M

Hide/Show Dock ... Command-Option-D

Open "Computer" folder ... Command-Option-C

Open "Home" folder ... Command-Option-H

Open Applications ... Command-Option-A

Force Quit ... Command-Option-ESC

These shortcuts apply to Mac OS 8 or newer, and most work in Mac OS X. Option is the key labelled "Alt" on most keyboards.

ADOBE PHOTOSHOP

Undo, multiple times ... Ctrl-Alt-Z

Hand/move tool ... Spacebar

Switch document ... Ctrl-Tab

New layer ... Ctrl-Shift-N

New layer ... Ctrl-Shift-Atl-N

Duplicate layer ... Ctrl-J

Fit to window ... Ctrl-0

Re-run filter ... Ctrl-F

Fade filter ... Ctrl-Shift-F

And remember ...

You'll need a Standard 101/102 Key or Natural PS/2 Keyboard to use these shortcuts. Except on a Mac, where you'll require a Mac-branded keyboard. And in most programs, further help can be found by searching for keyboard shortcuts in the help menu.

 


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